Microsoft introduced Visio 1.0 in 1992. It has always been improving with each new version. What started as a desktop application is also available today as an online application. Visio Online is compatible with other versions of Visio. You can share diagrams and flowcharts across teams and receive feedback comments from your colleagues, all in your favorite browser. On top of all this, as part of Microsoft’s offering, Visio Online integrates seamlessly wit Microsoft 365’s great productivity features.
Viewing Visio Files Online
To open this document, your computer must be running a supported version of Microsoft Visio and a browser that supports opening files directly from Visio Web Access Cause This issue occurs because Visio Web Access invokes the client application by using the ms-visio:ofv u documenturl protocol, but Visio Viewer doesn't support or process this. Access the files you need, anytime, anywhere. If the files are stored online, you can open and view them from any device, including iPhone or iPad. To view files offline, just download the Visio Viewer web app.
To open this document, your computer must be running a supported version of Microsoft Visio and a browser that supports opening files directly from Visio Web Access Cause This issue occurs because Visio Web Access invokes the client application by using the ms-visio:ofv u documenturl protocol, but Visio Viewer doesn't support or process this. Open Visio files stored on OneDrive in any web browser and share your comments directly in a diagram. Easily collaborate on Visio files in Microsoft Teams All team members can view, comment, and share powerful Visio diagrams in Teams, with or without a Visio license. View Visio diagrams on your phone or tablet. Part 3: How to recover unsaved Visio file through Autorecovery? Make sure Autorecover option is on. One of the most common issues which have been experienced by all the MS Visio 2013 users is 'how do I recover an unsaved Visiofile'- and the issue that has been experienced is not a problem but it's because of the default configuration of the Visio program.
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Visio plans and pricing
There are currently two different plans to fit your needs. 1password travel mode review.
Visio Document Viewer
| Plan | Features | Cost | Versions |
| Plan 1 | Best for users who need to create and share simple diagrams in a browser. Includes 2 GB of OneDrive storage. | $5.00 per month per user annually. $6.00 per month per user monthly. | Online Only |
| Plan 2 | Best for users who need to create professional, business, and IT diagrams that meet industry standards and want to connect to data. | $15.00 per month per user annually. $18.00 per month per user monthly. | Online and Desktop |
You can set up a 30-day free trial (with 25 licenses) to take Visio for a spin. Once your account is set up, you can access the Admin Center to add/remove users, manage your billing, see your account balance, and view helpful training tutorials and videos.
Getting Started
Once you have the trial or subscription, you are ready to explore the application. When you open Visio, you are presented with many sample templates to give you a leg up on your diagram. Of course, you can start with a blank template if desired.
Let’s start with a basic flowchart:
Yes, it does look a little plain, but we will change that! With Visio Online, as with the desktop versions, you can drag and drop shapes onto your canvas.
Visio keeps track of vertical and horizontal alignments, so you do not have to. It highlights shapes like in the example below when they are aligned—one less thing to worry about so you can concentrate on your diagram.
If you select a shape, it shows handles that you can use to quickly change the size of the shape. Clicking on a shape’s handle allows you to drag a connector line to the desired shape. You can change the thickness of the line, the type of arrow (or no arrow), the direction of the arrow, and so on. And you can save your preferences as a default.
Even if you enlarge or move the shape, Visio will maintain the connectors between it and other connected shapes.
Of course, a diagram is not very useful unless it has text to explain each shape and connection.
If you double-click on a shape, it changes to Text mode.
Not only can you enter text, but you can format it just the way you like with larger fonts, bolded or italicized styles, colors, and more. And like connector lines, you can save your preferences for the text you enter as well. That is a great time saver.
In addition to labeling shapes, you can also add text boxes anywhere on the diagram to provide more information to the viewer.
You can even add text labels to the lines connecting various shapes.
Just like labeling shapes, you can double-click on the connector line and enter the desired text.
So, as you can see, it is very quick and easy to create a new diagram in Visio Online.
Sharing a diagram
I mentioned the ability to share a diagram with your team members. To do so, click the Share button on the top right section of the page.
The following window displays:
Enter the email address of the person you’d like to share the diagram with. If the individual is in your list of contacts, a drop-down list displays so you can select that individual. You can add an optional message or copy the link to the diagram.
Click Send.
Adding Comments
A BIG advantage of working online is that you and your team members can collaborate on a diagram by editing and commenting. Instead of having to email a diagram out for comments and waiting for the reply, your team can be more productive with Visio Online.
Once you have shared a diagram with team members, they can click the Comments button in the top right section of the page.
At this point in the process, those who are sharing the diagram can add new comments and review comments left by other team members. They can also reply to comments made by others, which improves productivity and saves time.
It is a great way to truly collaborate with your team members, whether in the same location or half a world away.
Real-Time Editing
Visio Online, like other apps, gives you and your team the ability to make changes to a diagram in real-time. If other team members are viewing or editing the diagram, their thumbnail picture appears in the top right corner of the page to alert you.
Viewing Prior Versions of a diagram
The very nature of online collaboration ensures that the team is always working on the latest diagram. No more searching through email attachments for a diagram that may already be out of date.
A unique feature of working online is the ability to view previous versions of the same shared diagram. Team members can review a previous version, and if desired, they can restore that version. It then becomes the current version.
Summary
As you can see, there are many productive features of using Microsoft Visio Online. Take advantage of the free 30-day trial and see how it can help your team to work more efficiently.
Before learning the process of inserting Visio into Word, it is important to understand what Visio is in the first place, and how does the program help you as an end-user.
A simple answer to the question is, Visio is a diagramming software that is used to create flowcharts, organizational hierarchy charts, network diagrams, and much more. The application is a product of Microsoft and is a member of the MS Office family. The most recent version of the app, Microsoft Visio 2019, was released alongside Microsoft Office 2019 suite and comprised some advanced options that were not present in the prior editions. In addition, you can also subscribe to Visio Plan 1 or Visio Plan 2 if you are already using Microsoft Office 365.
In the following sections, you will learn how to insert a Visio diagram in an MS Word file, view it, and even edit the source drawing right from within the Word document itself.
How to Insert Visio Drawing in Word Document
Mohiomap. Once you have opened MS Word Visio drawing is easy to insert into the document. You can follow the instructions given below to get this done:
Step 1: Get to the Object Box
Open the MS Word document you want to insert a Visio drawing in, place the cursor where you want the diagram to appear, go to Insert from the top and click Object from the Text group to open the Object box.
Step 2: Insert Visio Drawing
Go to the Create from File tab on the Object box, click Browse, use the Browse box to locate and select the Visio file (with *.vsdx extension), click Open, check the Link to file box once you are back on the Object box, and click OK to insert the Visio drawing to the MS Word file.
How to View and Edit Visio Diagram in Word
As far as Microsoft Visio is concerned, if the inserted drawing is linked to the source *vsdx file as explained in the previous section, click the options to view and edit the drawing open the same window, i.e., the diagram in Visio itself.
You can learn how to view/edit a Visio diagram in MS Word by following the instructions given below:
Step 1: Select the Drawing
Launch MS Word and open the *.docx file with the Visio diagram that you want to view or edit. Next, left-click the drawing to select it.
Step 2: View or Edit the Drawing
Right-click the selected diagram, hover mouse pointer to Linked Visio Object in the context menu that appears and click Edit Link or Open Link from the submenu that comes up. It launches Microsoft Visio and opens the selected diagram that you can view and/or edit.
How to Export Visio Diagrams to Microsoft Word
Apart from inserting Visio into Word, you can also export a diagram that you have created in Microsoft Visio directly to MS Word without leaving the application. This can be done from the “Process” ribbon that Visio has.
The steps given below explain how to export a Visio diagram to MS Word easily:
Step 1: Select the Drawing to Export
Launch Microsoft Visio, open the file with the diagram that you want to export, and left-click once to select the diagram.
Step 2: Export Diagram to Word
Go to the Process menu from the top, click Word from the Export group, and follow the on-screen instructions from there to export the Visio diagram to MS Word. Alternatively, you can go to File > Export > Create Word Document > Create Document to export the diagram to Word.
Note: The steps given above are applicable only if you are using Microsoft Office 365 and Visio Plan 2. If there is a version mismatch, you may not be able to find the options suggested in the above instructions. In order to check the version of the app you are using, launch Microsoft Visio, go to File, and click Account from the menu.
If you are aware of the functioning of SharePoint, working with Microsoft Visio would give you extensive exposure in your career. Free download total video converterupstart. While Microsoft SharePoint has a steep learning curve, Visio can be learned comparatively easily as long as you have studied well, and have a good understanding of the diagrams like flowcharts, organizational hierarchy, network diagrams, and their symbols, floor plans, etc. depending on your area of specialization.
Additional Info
If you find working with Microsoft Visio challenging and inserting Visio into Word even harder due to the overly populated interface, there is another, somewhat easier alternative called Edraw Max that you can try your hands on. The tool is available as both desktop and online variants, and using the web version of the solution is free. All you need is a valid email address, and you are good to go.